Assignment scope & ambition:
- Manage end-to-end a 2-day scientific event in Dermatology field, with ambition to:
- - Position AbbVie as key partner in Dermatology
- - Deliver a differentiating scientific program for dermatologists
- - Connect Health Care Professionals together
- - Federate team around a common project (cross-functional project)
Key elements of this assignment:
- End-to-end project management – Delivering a transversal & essential tactic for the Business Unit
- Develop entire communication plan & materials related to event
- Liaise with external agency – Set up location, hospitality, visibility, retro-planning
- Management of full project and associated budget
- Interactions with Health Care Professionals
- 1st edition of meeting took place in 2023, with strong success à Integrate lessons learned collected, taking next edition to next level.
Tasks and responsibilities:
- Definition of scientific program with Brand Team, along with adequate speakers
- Point of contact of external agency: define location, hours, rooms needed, set-ups, detailed budget, retroplanning
- Build communication plan and customer experience journey
- Work with creative agency to develop all materials for In Field Teams to invite: save-the-dates, invites, reminders using both digital & non-digital possibilities.
- Co-lead with Business Unit Manager the set up a Steering Committee composed of Health Care Professionnals to advise on event
- Organize & coordinate contracting, briefings, follow-up of national/international speakers & Steering Committee consultancies
- In charge of project validation (MAP) and procedures
- Responsible for budget allocation within the project envelope
- Coordinate project with all stakeholders involved (see below)
- Organize Present project status on regular touchpoints, possibly on different platforms with different audiences (e.g staff meetings for operational aspects, Brand Team Meetings for key decisions making steps or brainstormings…)
Key interfaces:
Internal:
- Business Unit Manager
- Brand Manager
- Management assistant
- Sales Manager
- Medical Advisor
- Product Specialists
- Business Technology Solutions
- Multi Channel Manager
External:
- Event agency for event
- Creative agency for materials
- Health Care Professionals
Required skills and competencies:
- Planning: anticipate retro-planning of tasks to meat deadlines
- Initiative: self-starter, sees easily opportunities and takes charge of those without being prompted. Positive initiatives are always welcomed and reviewed in coordination with the rest of the team
- Indirect leadership & Teamwork: federate cross-functional team members (having each their own priorities) around a common goal. Team player with capability of working independently while always sharing relevant information with team & manager.
- Communication skills: clear, efficient, great interactions with Health Care Professionals to secure deadlines are reached while partnering is reinforced
- Innovation: explores alternative successful ways of working to bring next edition to a greater level (KPIs reaching higher results than 1st edition)
- Adaptability : switches quickly from one task to another without losing efficiency
- Flexibility on work demands, able to work under pressure or with short deadlines
+ fluency in English, and either Dutch and/or French
AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.
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